Language Lab notes

1. Be sure that the Green light on the console is on.

2. If you are asked for a login and password:

User Name = Instructor

Password = console

3. If students are asked for a login and password on their machines:

User Name = Chapin

Password = wheel

4. If the student machines do not have the application open, students can double-click on the Sanako Lab 300 icon on the desktop. Or the teacher can perform a Duolaunch from the Group Control Window or the Student Control Window for individual students not logged on.

Notes on General Usage

If a workstation is not connected to the console:

1. If the white square does not appear on the student workstation on the console, then that workstation is not connected. There are several strategies.

2. First, click the workstation box and then click Duolaunch in the workstation control window. Wait a few seconds to see if the white square appears.

2. If the Duolaunch strategy does not work, go to the laptop and log-off and then Log-on again. You will have to use the "wheel" password.

3. If neither of the two above strategies works, then you will have to restart the computer. Go to the Start Menu, choose Shut Down and then choose Restart. After the laptop restarts, select the workstation number at the console and try Duolaunch again. Sometimes, the machine has to be restarted several times to work.
4. Final Plan- give up, put a Do Not Use sign on the laptop and send a note to Turnin-LL. Sorry!

If the console is frozen:

1. Try to quit the Sanako software and then open it again.

2. If quitting does not work, hold down Ctrl-Alt-Delete to activate the force quit option. Click on the Task Manager tab. (Task Managed is the Windows version of Force Quit on the Mac.) You will see the Sanako program listed. Click on it and shut Quit. Then restart it.

3. If neither of the two above options work, then log-off the console by going to the Start Menu, choosing Shut Down and then choose Restart. You will need the "console" password to log back on again.

4. If all else fails, then you will have to restart the console. This process takes several minutes. Sorry!

How to create groups:

1. Click on yellow Grouping button to left of the colored letters

2. Then assign groups by clicking on the letter (A, B, C, D, etc.) and then clicking on each desktop.

3. Assign Library (L) for an individual user.

4. Group off empty desks.

To select all groups

1. Click the Select All button on the toolbar menu.

2. To return to individual grouping, click on the Select All button again to deselect all.

To create a seating plan (chart)

1. Go to File Menu.

2. Select Edit Seating Plan

3. Select a station and enter the student's name.

4. Continue for each student.

5. To save, go to File Menu and choose Save Seating Plan. Be sure to save in the Seating Plan Folder located on the desktop. Within that folder, create your own folder to save each seating plan.

6. To load your seating plan, go to File Menu, select Load Seating Plan.

7. Seating plans are very useful because the workstations will now be named, so the console is a little more user-friendly. But more important, when you collect student recordings, each file will have the student name as the file name rather than the workstation number. Thus, grading student responses is more efficient, and students do not have to say their names at the beginning of each recording.

To lock a computer (or computers) so that students cannot control their computers

1. Select a group or select all.

2. Click the Lock Button

3. Click the button again to unlock

To share one student's computer with everyone (both the screen and the microphone)

1. Click on the Model Student Button.

2. Select the one student.

To share the teacher's computer and voice

1. Click the Teacher Screen Button in the toolbar.

2. To record the teacher's voice, click the Group Control Button to open the control panel and then click Record.

3. To stop, click the Teacher Screen Button again.

4. To share with a Group, click the Teacher Button in the Group window.

5. To share with one student, click the icon of the student and then click the Teacher Button in the Student window. To stop, click the button again.

To monitor one student's desktop

1. Click the student icon.

2. View the desktop in the sidebar

3. Click a group button to exit out.

To collaborate with a student

1. Click the student icon and then click the Remote PC Button on the toolbar.

2. Click the Collaborate Button in the upper left corner of the window.

3. Now the teacher can edit the student's work while the student works along with the teacher.

To control a student workstation

1. Click the student icon and then click the Remote PC Button on the toolbar.

2. Click the Control Button in the upper right corner of the window.

3. Now the student track pad is disabled and only the teacher mouse pointer is displayed. Now the teacher can guide the student by moving the cursor and/or typing.

To launch web browser

1. Click on the Web Browser Button on the toolbar, the Group Control, or the Student Control.

2. On the toolbar of the web browser itself, click on the Send Button

3. On the toolbar of the web browser itself, click on the Follow Button so that students will follow along with the teacher as she/he surfs the web.

4. Adding Favorites will be done through the Media Manager, but a temporary solution is to launch Internet Explorer first, then bookmark the site. When you launch the Sanako browser, your bookmarks will be available to you.

5. To close the browser on all the workstations, click the Close Button on the toolbar of the web browser control window. If you close your web browser on the console before closing the workstations' browser, simply re-open the web browser on the teacher console and click the Close Button on the toolbar. Then close the browser on your console.

To digitize cassettes, videos, etc.

1. Go to the Other Menu.

2. Choose Source-to-Source

3. Source should be in the Copy section.

4. In the To section, navigate to Media Folder/Type of Material/Language/Class

5. Click the Fast Copy Button.

To launch the Duo to all students

1. Click the Duo Launch Button on the toolbar,

2. You can also Duo Launch for a group in the Group Window or for an individual student in the Student Window.

When class ends to restart for the next class

1. Click yellow Grouping Button.

2. Put all students back to Group A.

3. Then click shutdown for Group A.

4. Unclick "Save Allowed" and choose Restart.

Notes on Voice Functions

To talk to the whole class (All Call Feature)

1. Click the All Call Button (First button on the button bar at the top)

2. Students will hear the teacher, but they won't be able to talk back.

3. Click All Call Button again to stop talking to all the students.

To talk to one group (Group Call Feature)

1.Select the desired group.

2. Click the Group Call Button

3. Students will hear the teacher, but they won't be able to talk back. Student recorders will be stopped.

4. Click Group Call Button again to stop talking to all the students

To talk to one student (Intercom feature)

1. Click the student icon

2. Click the Intercom Button.

3. To stop the conversation, click the Intercom Button again.

4. To return to groups, click a group button in the toolbar.

To allow students to speak with other members of their group (Group Conference feature)

1. Click the Group Conference button in the Toolbar.

2. Click the Group button(s) desired.

(To talk to the group, use the Group Call Button or select Teacher as the program source. To listen in to the conversation only, click one of the student icons in the group. To participate in the conference, select Teacher in the program source and click one of the student icons in the group or double-click on a student icon to activate intercom feature.)

3. Click the Group Conference button to return to basic state.

4. To stop, click the Group button in the Group Conference window.

To create a Pair discussion (Pair Discussion feature)

1. First, be sure to group off all unused workstations. Click the Pair Discussion button in the Toolbar.

2. Click the Select Button and then the icons of the students to form the desired pairs. To select the pairs automatically in numerical order, click the Fixed Button. To select the pairs in random order, click the Random Button.

3. To cancel a pair, click the Cancel Button and then one of the student icons in the pair.

4. To shut off the Pair Discussion option, click the Pair Discussion button.

5. While the Pair Discussion is proceeding, click back on Group A Button to return to the Group Control Window. Having the Group Control Window open will make it easier to interact with a student who pushes the Help Button on a student workstation.

If you want your students to listen to their paired work:

1. Students can choose the Record Button on their own Duo Launch to control their own start and stop times, or you can click the Record Button on the Group Control. You will see the Record icon appear on each of the workstations.

2. After the dialog stops, each student can then click the play button on her own Duo Launch control to listen to both her partner's responses and her own responses.

3. If students want to re-record their dialog, they go to the File Menu on their Duo Launch and choose New. They should then choose Do not Save. Now they can start over.

To clear all recordings at the end of the class:

1. Click on the New Button on the Group Control; it looks like a gray sheet of paper.

2. Do not save.

To allow students to call each other for individual conversations (Phone Conversation feature)

1. Click the Phone Conversation button.

2. Click the Group Button (in the Phone Conversation window) of the group desired. A telephone receiver symbol will appear.

3. Students use the number buttons on the recorder window to call each other. The numbers must be two digits, so for 9 the student must type 09.

4. The teacher can participate in a phone conversation by contacting one of the students with the Intercom Button.

5. To stop the phone conversation for a group, click the group button.

6. To exit out of the phone conversation option, click the Phone Conversation button again.

To respond to a cry for Help

1. Students will click on the exclamation mark in the upper right corner of the Duo window.

2. Teacher will see a small help balloon on the student icon.

3. Click on that icon to activate the Intercom feature.

To broadcast the sound from a speaker

1. Click the Class Speaker icon on the toolbar.

2. Click again to stop.

To broadcast one student's voice

1. Click the Program Source Button.

2. Click the arrow for Program Source List to choose Student.

3. Click the New Student Button and then a student icon.

4. Select Transfer. Students in the selected group can hear but cannot talk back.

To create a text-only chat for a group

1. Click Communication on the Menu Bar.

2. In the menu that opens, select Chat.

3. One message can contain up to 45 letters.

4. Select students by clicking names in the Present window and then click Send, or click the Send to All button.

5. You can print the chat history, clear the conversation, and exit.

To have a conversation while playing cassette

1. Choose Program Source, cassette 1 or 2.

2. Click the Manual Button.

3. Double-click one of the student icons.

4. Or single-click and then click the Intercom Button.

5. Click the Intercom again to turn it off.

To share the teacher's computer and voice

1. Click the Teacher Screen Button in the toolbar.

2. To record the teacher's voice, click the Group Control Button to open the control panel and then click Record.

3. To stop, click the Teacher Screen Button again.

4. To share with a Group, click the Teacher Button in the Group window.

5. To share with one student, click the icon of the student and then click the Teacher Button in the Student window. To stop, click the button again.

Using the Mix and Edit Buttons with cassettes and DVD, and CD

1. Play the media files using the Program Source and Transfer Button.

2. Clicking the Mix Button to mix the teacher's voice with the program source. Stop by clicking Mix again.

3. Clicking the Edit Button allows the teacher to interrupt the program source and becomes the new source. Clicking Edit again resumes normal play.

To Record Student Responses

1. Select a Group.

2. Select Response Recording command from the Test Menu.

3. Select the Program Source from the Response Recorder

4. Click the Question Button to start playing the source (or to speak if you have chosen Teacher as the program source.

5. To identify the answers late, have students speak their name at the beginning of the recording.

6. Click the Answer Button to stop the program source and start recording the student response.

7. Continue clicking Question and Answer Buttons until finished and then click the Stop Button.

To Collect the Student Responses

1. Click on the Collect Button on the Group Control Window

2. Click the Start Button.

3. Type in the test name.

4. Click Close Button.

5. When you are finished with this activity (you have collected what you need and the students have finished listening to their own recordings), then be sure to click the New Button to erase the files on the student computers. If you do not click the New Button, then the next student response collection will include both the new recordings and the earlier one. You will find the New Button when you return to the Group Control Window and you should click the Group Control Button towards the bottom of the Window to find the New Button.

6. Be sure not to include slashes in the name.

To play back a Collected Student Response immediately

1. Hit the play button in the Group Control Section

2. Or click the Lock Button to unlock and the students can play back their own recordings and control them to rewind on their own.

To play back a Collected Student Response -For the next day or grading later on

1. Drag the collected files into the Media Folder.

2. Choose Program Source to be Media File

3. Navigate to the Media Folder to select the file.

4. Double-click the file to select it.

To have your students listen to their own responses

1. Go to Group Control Window.

2. Press the Unlock Button.

3. Students will now be in control of their recorder.

To record student responses while listening to CD

1. Choose the group and go to Group Control Window.

2. Select CD from the Program Source.

3. Choose Manual

4. Click the Play Button. (It takes 15-30 seconds for the CD to begin to play, so be patient.)

5. Click on the Speak Button (towards bottom of Group Control Window)

6. Then click Stop Button, then Speak icon again, etc.

To collect student responses

1. Go to the Test Menu. (Note: this is not a button you are looking for, but an actual drop-down menu.)

2. Select "Response Recording."

3. Click the Start Button.

4. Enter Test/File Name and click Close.

To digitize the teacher's voice (to save as digital media to be shared later)

1. Go to the Other Menu. (Note: this is not a button you are looking for, but an actual drop-down menu.) Choose Source to Source.

2. In the window that opens, type Teacher as the Source and to Media File as the Copy. Click Copy, Give file a name and save in the Media Folder. Then Click Copy Button, then begin speaking. You can record a poem, song, etc. which can then be launched via File Launch button to all of the workstations.

Broadcasting (sending) Material to Students in the lab

To broadcast cassettes

1. Choose cassette 1 from the Program Source.

2. Click the Manual Button.

To transfer digitized video clips. This is a two-part procedure.

(All files to be shared must be saved in the Media Folder on the console desktop.) Part I:

1. Before you transfer the video clip to the students, you have to open the video clip on the teacher console. Unfortunately, this is a separate step, so do the following.

2. In the Group Control Window, program source should be set to Media File.

3. Click the red folder icon below the program source box in the Group Control Window.

4. Locate the file in its folder.

5. Double click to open.

6. Click the green triangle in the Group Control Window (right under the Program Source box) and then click it again to pause immediately.

7. Now launch the video to the student workstations by the following steps.

Part II:

1. Select the desired group. Click the File Button or the File Launch/Copy Button on the toolbar.

2. To select a file, click on the icon of the open folder on the File Operations window or the Media Manager icon.

3. Navigate to the Media folder and select the file. Click Open or Double Click.

4. Clicking the Full Screen Video check box will launch a video file in a large window.

5. Click Launch.

6. You will be asked if you want to allow students to save the material they are currently working on. Click No.

To transfer files (text, audio clip, Inspiration file, PowerPoint, etc.) All files to be shared must be saved in the Media Folder on the console desktop.

1. Select the desired group. Click the File Button or the File Launch/Copy Button on the toolbar.

2. To select a file, click on the icon of the open folder on the File Operations window or the Media Manager icon.

3. Navigate to the Media folder and select the file. Click Open or Double Click.

4. Clicking the Full Screen Video check box will launch a video file in a large window.

5. Click Launch.

6. You will be asked if you want to allow students to save the material they are currently working on. Click No.

Sending file to groups or individual students

1. Select a Group and then click the File Button. Continue with steps above,

2. Or select an individual student station and then click the File Button.

Collecting files that students have worked on

1. First send the file by selecting a Group and then click the File Copy and Launch Button.

2. Enter a folder name at the end of the C:xxx/ path

3. Select the desired files and click Collect. You can collect files only those files that students have saved without changing the file name.

4. The names on the students' seating plan will identify each file, so be sure to create seating plans.

To play digitized file- students proceed as a group

1. Choose Media File from Program Source.

2. Click the Folder icon.

3. Click the Manual Button.

4. Click Play icon.

To play digitized file- students proceed at individual pace

1. Click File Button.

2. Click the Folder icon to find file.

3. Click the Launch Button.

4. Answer No to the student saving option.

To play DVD

1. Place the DVD in the external DVD player.

2. On program source, select DVD.

3. Click the Video Button on the toolbar.

To send an application to all the desktops (i.e, A new Word document or Inspiration)

1. Go to Program Launch.

2. Click the icon of the shortcut for that program. Right now there are shortcut icons to Word, PowerPoint, Inspiration, and WinTV. When you click the icon, each student workstation will have that program to work on.

To close the application

1. Go to Program Launch.

2. Right mouse-click on the Icon.

3. Choose Close Program from the menu that appears.

To control the student's interaction with the program or to collaborate with the student:

1. Click on the Remote PC icon on the toolbar.

2. Click on either the Collaborate or the Control tab.

Screen Transfer Functions

To monitor Students' workstations and/or control them

1. Click Remote PC Button in toolbar and then the student icon. (Student is unaware that you are viewing the screen.) Or you can launch the thumbnail view of all the workstations and then double-click on a workstation's thumbnail.

2. You can either Collaborate with or Control the student workstation.

3. To talk to the student, click the Intercom Button.

To allow student access to other workstations (for paired work)

1. Select the student workstation that will have the access and then right-click on the icon.

2. Select Enable Remote Access. In the dialog box that appears, click OK.

3. Select the student workstation that will be accessed.

4. To end, right-click on the initial student workstation and choose Disable Remote Access.

To send teacher screen to a student or a group

1. Select the student or a group.

2. Click Teacher Screen Button in the toolbar (for all students) or the Teacher Button for one student or a group.

3. Click button again to stop.

To add annotations to the teacher screen

1. Do steps above to send out the teacher screen.

2. In the lower right corner, a Pencil icon appears. Click on the pencil and in the menu that opens, select Start

3. You are now in annotation mode, so you can draw with your mouse.

4. To exit, right-click your mouse anywhere in the class view, and choose Close. (By the way, the choice option allows you to change the line thickness and color, etc.)

To send a student screen to a group

1. Select the student workstation.

2. Click the Model Student Button.

Advanced Features

To digitize the teacher's voice (to save as digital media to be shared later)

1. Go to the Other Menu. (Note: this is not a button you are looking for, but an actual drop-down menu.) Choose Source to Source.

2. In the window that opens, choose Teacher as the Source and to Media File as the Copy. Click Copy, Give file a name and save in the Media Folder. Then Click Copy Button, then begin speaking. You can record a poem, song, etc. which can then be launched via File Launch button to all of the workstations.

To digitize cassettes (as MP3 files)

1. Go to the Other Menu. (Note: this is not a button you are looking for, but an actual drop-down menu.) Choose Source to Source.

2. In the window that opens, choose cassette as the Source and to Media File as the Copy.

3. Click on Copy or Fast Copy (fast copy is 4x faster, but there may be a loss of sound quality, so experiment with this feature.) There will be a 20 second delay before the cassette begins to play.

4. Save in the Media folder.

To digitize audio CDs

1. Double-click on the CDex icon on the console desktop.

2. Insert the CD into the CD tray on the computer tower next to the desk. Wait 20 seconds for the audio tracks to appear in the window, Be sure to enter in the name of the CD in the Title Section. In the author section, you could enter the cluster group you are teaching.

3. On the right hand side of the window is a row of buttons, Click the second one from the top--Extract CD Tracks to Compressed Audio Files-- These files will be sent automatically to the Capture Folder.

4. When the task is finished, quit the application, Go to the Capture Folder on the desktop and move the files to the Media Folder. You can create folders for yourself within the Media Folder.